SharePoint Online file deletion approval flow

Hello there! Today we’re going to see how to perform file deletions, in SharePoint Online document library, with approval process using Power Automate.

Let’s have a look at the case scenario!

• First, let’s go to flow portal and create a new “Instant” flow, using the trigger “For a Selected File”

• Now let’s configure the trigger and point it to the Document library we want, add a justification input for our file deletions.

• First, let’s get the file properties using the ID from the trigger using “Get File Properties”

• Next we’ll save all the details of this deletion request into a SharePoint list for tracking all of our deletion requests

• All the properties come from the trigger itself, the only different input would be the File Path, which we’re getting from the “Get File Properties” action.
• Now that the details are saved, let’s go ahead and send an approval to the admin to decide whether to delete the file or retain it

• I’m also sending the file link using the “Item link” properties so that the approver can check the file if needed.

• Once the approval is done, based on the outcome, we will update the status of our deletion request back to the tracking list

• For the approval case, I’m adding an additional step to delete the file. We can use the Identifier from the “Get File Properties” action and use it for “File Identifier” input

There we go, it’s all done and ready for testing!

Check the below gif to see how it worked!